ReadyCloud – How to share a file (ReadyNAS 6.2.0)

I already brought this up in another post I made regarding inviting users to ReadyCloud but I figured it may be worth it’s own post since it’s probably one of my favorite features of the latest ReadyCloud update.

ReadyCloud’s “E-mail as Link” – What is it and why is it useful?

I know that not all ReadyNAS/ReadyCloud users are very technical and thus setting up accounts, permissions etc is not very optimal… Also sometimes you just need to quickly send a file to someone and you don’t want to force that person to go through the process of signing up for a ReadyCloud account of their own just for this specific file. With the most recent ReadyCloud update you are finally able to quickly send a file to someone without all that hassle. You can just generate a download link to a specific file on your NAS and then have that link sent to whoever you want, it’s a great feature and you can also set specific attributes for each download link such as password protection, expiration after a certain amount of download/at a certain date and also you can get a notification every time the link is accessed. The only thing I’m missing so far is the ability to send the link to more than one email at the time, hopefully it will be introduced in a future release.

Where can I find it and how do I use it?

It’s actually quite easy, all you need to do is to log in to your ReadyCloud account and then browse to the share and specific file that you want to generate a download link for. Just follow the steps below and you’ll be set!

Readycloud allows you to generate a link to a specific file
Right-click the file you want to share -> “E-mail as Link”
You enter the email you want to send the link to and also set up additional options. You can also set the link to expire after at a certain date rather than after x amount of downloads.
You enter the email you want to send the link to and also set up additional options. You can also set the link to expire after at a certain date rather than after x amount of downloads.

 

And that’s actually it! An email will be generated and sent to the email you entered, if you set a password the recipient will be asked for it after clicking the link. You will receive an email to your ReadyCloud account email when the file has been accessed (providing you left the “Notify me when link is clicked” checked).

You can monitor your created links from the “manage” page of the ReadyCloud portal:

sharedlinkfinal

 

ReadyCloud – Inviting a user to ReadyNAS (6.2.0)

Recently a new update was released for the ReadyNAS OS 6 devices (release notes), the update was firmware 6.2.0 but some of the main changes did not affect the NAS itself but rather the ReadyCloud portal.

There were a lot of changes in this firmware and I’m not going to go through them all here in this post, instead I’ll  just go through one big change that I would say might confuse some users and also I’ll go through a new feature that I think is really handy.

Inviting a user to a share on your NAS using ReadyCloud

So let’s start off with the change, it concerns inviting users to your NAS through ReadyCloud. If you haven’t updated already, you’re probably used to logging in to the Readcloud and under the manage tab you can invite new users. If you have updated to 6.2.0 you will notice that this is no longer possible, there’s just no “invite button” there anymore!

invite button is missing from the new ReadyCloud
As you can see there is no longer a button for inviting people. Please note that ability to finally delete “pending” invites.
So how do you do it now?

Well, the way Netgear chose to do it from now on is that instead of inviting a user to the whole NAS (limited by permissions of course) invites are now handed out on a per-share basis. Basically you now go in to the share that you want to invite a user to and then up in the right corner there is a “share” button where you can invite users to access that specific share.

In the new ReadyCloud, "invite" has been replaced with "share" on a per-share basis.
the invite button has been replaced by a per-share based “share” button.
Why was this change done?

We can only speculate but if I were to guess I would say that it is to make things clearer for the end user and preventing people from accidently inviting people to see more than they were supposed to see. Before you could invite a user to the whole NAS and since by default folders used to have “read/write access” enabled for “anyone” in the ReadCloud portal I can see the potential of people accidently giving others access to too much on their NASes. With the new ReadyCloud portal you invite per share and if you have any shares that are currently set to allow “anyone” to read(/write) it will warn you about this and allow you to change it before finalizing the invite.

ReadyCloud will warn you if you have shares with anonymous access enabled to prevent you from giving out too much access to the wrong person.
ReadyCloud will warn you if you have shares with anonymous access enabled to prevent you from giving out too much access to the wrong person.

Sharing a specific file from ReadyCloud

A great feature introduced in this recent update is the ability to share a specific file easily without having to bother with permissions and asking other to set up ReadyCloud accounts. This can now be done much easier using the “E-mail as Link” feature, what this allows you to do is basically generate a download link for a specific file on your NAS, no need for firewall rules or anything! There are some great features to control the links too; you can password protect your file and you can also set it to expire, either after a set amount of downloads or after a specific date and you can even be notified once someone has accessed the link you generated.

So, how to do it?

It’s easy! In the ReadyCloud portal, just browse to the file you want to share and right-click it!

Readycloud allows you to generate a link to a specific file
Right-click the file you want to share -> “E-mail as Link”
You enter the email you want to send the link to and also set up additional options. You can also set the link to expire after at a certain date rather than after x amount of downloads.
You enter the email you want to send the link to and also set up additional options. You can also set the link to expire after at a certain date rather than after x amount of downloads.

 

And that’s actually it! An email will be generated and sent to the email you entered, if you set a password the recipient will be asked for it after clicking the link. You will be sent an email to your ReadyCloud account email when the file has been accessed (providing you left the “Notify me when link is clicked” checked).

You can monitor your created links from the “manage” page of the ReadyCloud portal:

sharedlinkfinal